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• ACCP’s annual meetings require a large amount of meeting space. Finding a large hotel that has all the space needed is rare and finding one that is willing to rent that space to one group is even rarer. The amount of meeting space offered is directly tied to the number of sleeping rooms an organization can guarantee.
• ACCP signs hotel contracts with substantial financial obligations that guarantee the hotel a certain amount of revenue generated from sleeping rooms reserved and food and beverage minimum requirements. If a hotel does not think an organization brings enough sleeping rooms or provides enough catering events for the requested meeting space, they will decline booking the convention to bring in a better revenue-producing organization.
• If a hotel that can house all ACCP events under one roof is not obtainable, then a convention center with a headquarters hotel package must be considered. Most convention centers are owned and/or managed by the city in which the venue is located. The city’s goal is to use their convention center to bring in large conventions, better known as city wide conventions, that fill up all the hotels in the area surrounding the convention center. Therefore, most cities have a booking window for smaller groups (like ACCP) where they must wait until eighteen months before the convention to rent space at their convention center. This drastically reduces the number of locations that ACCP can consider and shortens the planning time for staff, speakers, etc.
• ACCP needs a city that offers a decent sized international airport with a variety of economical daily flights in and out to all areas of the country on all airlines.
• ACCP attendees come from all over the United States. Moving the conference around to different zones of the country allows everyone the opportunity to benefit when the event is held in their area of the country.
• The majority of ACCP Annual Meeting attendees fly in and do not rent a car. Therefore, having dining and entertainment options within walking distance of the meeting venue is also a determining factor.

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• ACCP has contracted hotel rooms at discounted rates on your behalf. If contracted housing obligations are not met, ACCP must pay substantial penalty fees to the hotel. This could require ACCP to increase registration rates in the future to cover such penalties.
• ACCP can monitor attendance through the room block. When attendees stay within the block it enables ACCP to be better prepared to host a successful event and helps with cost containment.
• ACCP's business value to a city is measured by the total number of sleeping rooms booked inside the contracted room block and money spent on other hotel services. Booking within the block helps ACCP to maintain strong business value, which is critical to negotiations with future cities and cost-containment efforts.

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